Organize Projects with Collections

Overview

Working on a proposal, marketing campaign, or destination project? Collections let you organize related assets in one place so they're easy to find and reuse later. You can also share a Collection with colleagues so they can access the same set of assets. Unlike My Selections, Collections are designed for ongoing projects and stay available until you choose to delete them.

What is a Collection?

A Collection is a saved group of assets organized around a specific purpose, such as a destination, itinerary, proposal, or marketing campaign. Collections don't move or duplicate the original assets. They reference assets already stored in the Media Library, so the originals always remain in their existing albums. A single Collection can include assets from multiple albums and destinations.

When should I use a Collection?

Use a Collection when you want to keep assets organized beyond your current browsing session - for example, to prepare a proposal, organize assets for a destination, build a marketing campaign, gather photos for a presentation, or save assets you'll reuse. If you only need a temporary shortlist while browsing, use My Selections instead.

 Add images to a Collection 

Use Collections to group selected images by project, destination, or campaign.

1. Select the image or images you want to organize.
2. Select Add to My Collections 
3. In the Add to My Collections window, choose an existing Collection to add the images to.
4. If you need a new Collection, enter a name in the Type the new Collection name field.
5. Select Create to create the new Collection and add your selected images.

Choose a clear, descriptive name so the Collection is easy to recognize later - for example, “Vietnam Luxury Brochure 2026,” “Cambodia Honeymoon Proposal,” or “Thailand Social Campaign Q1.”

Share a Collection with colleagues

Collections make it easy to work together on shared projects.

1. Open the Collection you want to share and select Edit.
2. Under Share with, enter the email address of the colleague you want to add.
3. Optionally, set an Expiration Date (default is Never) and add a Message for context.
4. Select Save.

 The colleague now has access to the Collection, and their email appears under Shared With in your Collections list. A Collection’s Type changes from Personal to Shared once you add at least one person. Removing someone from Share with revokes their access. 

Manage images in a Collection

As your project evolves, you can continue adding relevant images to the same Collection or remove images you no longer need.

To add more images, select them in the Media Library, select Add to My Collections, and choose the existing Collection you want to update.

When an image is no longer needed for the project, remove it from the Collection. Removing an image from a Collection only removes it from that Collection - it does not remove the image from the Media Library.

Delete a Collection

When a project is complete, you can delete the Collection if you no longer need it. Deleting a Collection removes the Collection itself. The original images remain stored in the Media Library.

Best practices

• Name Collections by project, destination, or campaign so they're instantly recognizable.
• Keep one Collection per projectrather than combining several. It’s easier to share and hand off. 
• Review and clean up Collections once a project wraps, so your workspace stays usable.

What's next?

Once your images are organized into Collections, you can share individual assets or image sets with colleagues, clients, and partners.

→ Next article: Share Images with Share Links

Related articles

• Shortlist Images with My Selections
• Share Images with Share Links
• Bookmark Go-To Images with the Following